1. The address of the registered office of the company.

2. A summary specifying the following in respect of each class of shares:

1. the amount of the authorised share capital of the company and the number of shares into which it is divided;

2. the number of shares issued, from the date of commencement of the company to the date of the company's last annual general meeting;

3. the number of shares subscribed upto the date aforesaid;

4. the paid up share capital upto that date;

3. The total number of non-convertible, partly convertible and fully convertible debentures issued and outstanding on the date referred to in sub-clause (b) of clause 2.

4. Particulars of the total amount of the indebtedness of the company on the date referred to in sub-clause (b) of clause 2 in respect of all charges including mortgages which are required to be registered with the Registrar under this Act.

5. A list—

1. containing the names and addresses of all persons who, on the date of the company's last annual general meeting, are members or debenture holders of the company and of persons who have ceased to be members or debenture holders on or before that day and since the date of the annual general meeting with reference to which the last return was submitted or in the case of the first return, since the incorporation of the company;

2. stating the number of shares or debentures held by each of the existing members or debenture holders, as the case may be, at the date referred to in sub-clause (b) of clause 2, specifying the number of shares or debentures transferred since the date of the annual general meeting with reference to which the last return was submitted or in the case of the first return, since the date of the incorporation of the company by persons who are still members or debenture holders respectively, the dates or registration of transfers, and the names of transferees and relevant folio containing particulars thereof;

3. if the names aforesaid are not arranged in alphabetical order having annexed thereto in index sufficient to enable the name of the person therein to be easily found.

6. Particulars specifying name, nationality, date of birth, date of appointment, Election Commission's Identity Card No., if issued, and residential address with respect to the persons who at the date of the company's last annual general meeting are the directors of the company and with respect to any person who at the date is the manager or the secretary of the company together with all such particulars, with respect to those who had ceased to hold such office that is the office of director, manager or secretary on or before the date of the last annual general meeting and since the date of the annual general meeting with respect to which the last return was submitted or in the case of the first return, since the incorporation of the company.

7. Information whether the shares of the company are listed on a recognised stock exchange.

FORM OF ANNUAL RETURN OF A COMPANY HAVING A SHARE CAPITAL 

Annual Return

The Companies Act, 1956 (1 of 1956)

Schedule V, Part II (See section 159)

*Note: Separate sheet may be attached if needed. If number of such shareholders exceed 10, if so desired, a text file may be submitted on a floppy or a cartridge tape in the format given in Annexure III.

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*Note: Separate sheet may be attached if needed. If number of such transactions exceed 10, if so desired, a text file may be submitted on a floppy or cartridge in the format given in Annexure IV.

7. Indebtedness of the Company (Amount in Rs. Thousands) [Secured Loans including interest outstanding/accrued but not due for payment]

Amount

8. Equity Share Capital Break-up (Percentage of Total Equity)

1. Government [Central & State(s)]

2. Government Companies

3. Public Financial Institutions

4. Nationalised/Other Banks

5. Mutual Funds

6. Venture Capital

7. Foreign Holdings (FIIs/FCs/FFIs/NRIs/OCBs)

8. Bodies Corporate (Not Mentioned Above)

9. Directors/Relatives of Directors

10. Other top 50 Share Holders [Other than those listed above]

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We certify that:

1. the return states the facts as they stood on the date of the annual general meeting aforesaid, correctly and completely;

2. since the date of the last annual return the transfer of all shares, debentures, the issue of all further certificates of shares and debentures have been appropriately recorded in the books maintained for the purpose;

(c) the whole of amounts envisaged in clauses (a) to (e) of sub-section (2) of section 205C of the Companies Act, 1956 remaining unpaid or unclaimed for a period of seven years from the date they become payable by a company have been credited to the Investor Education and Protection Fund;]

4. the company has not, since the date of the annual general meeting with reference to which the last return was submitted, or in the case of a first return, since the date of the incorporation of the company, issued any invitation to the public to subscribe for any shares or debentures of the company;

5. where the annual return discloses the fact that the number of members of the company exceeds fifty, the excess consists wholly of persons who under sub-clause (1) section 3 are not to be included in reckoning the number of fifty;

6. since the date of annual general meeting with reference to which the first return was submitted or in the case of a first return since the date of the incorporation of the private company, no public company or deemed public company has or have held twenty-five per cent, or more of its paid up share capital;

7. the company did not have an average turnover of Rs. ten crores or more during the relevant period;

8. since the date of the annual general meeting with reference to which the last annual return was submitted or since the date of incorporation of the company, if it is first return, the company did not hold twenty-five per cent or more of the paid up share capital of one or more public companies; and

1. the private company did not accept or renew or invite deposits from the public. Signed

Director: ...................................

Director/Managing Director/Manager/Secretary: ...................................

Secretary in whole time practice: ...................................

CP No.: ...................................

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Note: Certificates to be given by a Director and Manager/Secretary or by two Directors where there is no manager or secretary. In the case of a company whose shares are listed on a recognised stock exchange, the certificates shall also be signed by a secretary in whole time practice.

Annexure I

Code List 1: State Codes

Annexure II

Code List 2: Stock Exchange Codes

Note: If listed in more than one exchange, add the respective codes to arrive at the Totals under the same category. For example a company listed in Bombay, Pune, Nagpur and Cochin will fill the exchange codes as follows:

Annexure III

Shares/Debentures held: (format for floppies)

Note: The first text file cid.txt will contain the data for above field for company identification.

V. Shares held by Share Holders

Note: The second text file shh.txt will contain the data for above fields for the shareholders/debenture holders.

The files may be submitted in 5.25" or 3.5" floppies (preferably 3.5") or 60/150 MB Normal Cartridge Tapes (mini Cartridges not acceptable). The Floppies/Cartridges may be formatted in DOS/Unix.

Annexure IV

Shares transferred: (format for floppies)

Note: The first text file cid.txt will contain the data for above field for company identification.