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Minutes of Board Meeting - First Quarter

Draft Minutes of Meeting of Board of Directors to be held in the First Quarter of Financial Year (April - June).

Chapter: XII

Section: 173

Rule: The Companies (Meeting of Board and its Power) Rules, 2014

Approximate Time Saving: 2 days

Product Information

This document consists of draft Minutes of Meeting of Board of Directors of the Company to be held in the First Quarter of Financial Year (April -June), in editable word format making it handy for you to use and save your time and efforts.

The broad agenda of Meeting of Board of Directors to be held in First Quarter is as follow:

Sr. No.

            PARTICULARS     

1

To appoint Chairperson of the meeting.

2

To grant leave of absence to Directors, if any.

3

To take note the minutes of previous meeting of the Board of Directors of the Company.

4

To review the Action Taken Report (ATR) on the issues referred in the previous Board Meeting. 

5

To take note the minutes of various committees of the board held since last board meeting.

6

To take note of the Quarterly Compliance Certificates and Exemption Report for the quarter ended

7

To adopt New Format of Statutory Registers as per Companies Act, 2013

8

To appoint Woman Director of the Company.

9

To appoint additional director of the Company.

10

To appoint Whole Time Director / Managing Director as whole time key managerial personnel of the Company with remuneration in case of inadequate or no profit.

Or

To appoint Whole Time Director / Managing Director as whole time key managerial personnel of the Company without remuneration.

Or

To appoint Whole Time Director / Managing Director as whole time key managerial personnel of the Company with remuneration in case of profit

11

To appoint Chief Financial Officer as whole time key managerial personnel of the Company.

12

To appoint Company Secretary as whole time key managerial personnel of the Company.

13

To appoint Independent Directors of the Company.

14

To take note on the declaration received from the Independent directors.

15

To take note of general disclosure of interest in terms of provisions of Section 184 of the Companies Act, 2013

16

To take note on the confirmation received from directors in DIR-8

17

To constitute the Audit Committee of the Company

18

To constitute the Nomination and Remuneration Committee of the Company

19

To constitute Corporate Social Responsibility Committee of the Company

20

To consider and approve Nomination and Remuneration Policy

21

To consider and approve Board Evaluation Policy

22

To consider and approve Risk Management Policy

23

To consider and approve Vigil Mechanism Policy

24

To borrow funds as per Section 180(1)(c) of the Companies Act, 2013

25

To sell, lease otherwise dispose off the assets of the Company under Section 180(1)(a) of the Companies Act, 2013

26

To make authorization to attend the general meeting of companies in which the company is a shareholder.

27

To designate CS/ CFO / WTD / CEO as whole time key managerial personnel of the Company

28

To appoint Internal Auditors of the Company and to fix their remuneration

29

To appoint Cost auditors of the Company and to fix their remuneration

30

To appoint Secretarial Auditors of the Company

31

To adopt other codes / policies under the Companies Act, 2013

32

To take note of transactions with related parties, since last Board Meeting, perusal of Register of Contracts, etc. under Section 189 of the Companies Act, 2013, in which Directors are interested.

33

To approve notice for calling of Extra-Ordinary General Meeting of the Company.

34

Any other Agenda items with the permission of the Chair

Additional Information

Section 173

Every company shall hold the first meeting of the Board of Directors within thirty days of the date of its incorporation and thereafter hold a minimum number of four meetings of its Board of Directors every year in such a manner that not more than one hundred and twenty days shall intervene between two consecutive meetings of the Board:

Attachments

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Minutes of first quarter