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Agenda of Board Meeting - Second Quarter

Draft Agenda of Meeting of Board of Directors of the Company to be held in the Second Quarter of Financial Year.

Chapter: XII

Section: 173

Rule: The Companies (Meeting of Board and its Power) Rules, 2014

Approximate Time Saving: 1 day , 4 hours

Product Information

This document running into 44 pages, consist of draft Agenda of Meeting of Board of Directors of a Company to be held in the Second Quarter of Financial Year (July - September), in editable word format making it handy for you to use and save your time and efforts.

This professionally made Agenda consist of Preamble and Draft Resolutions to be placed before the Board whereever approval of the Board is requested. 

The Agenda index of Meeting of Board of Directors to be held in Second Quarter is as follow:

Sr. No.

            PARTICULARS

1

To appoint Chairman of the meeting.

2

To grant leave of absence to Directors, if any.

3

To take note of the minutes of previous meeting of the Board of Directors of the Company.

4

To review the Action Taken Report (ATR) on the issues referred in the previous Board Meeting. 

5

To take note on the Minutes of various Committees Meeting of the board.

6

To make authorization for filing of e-forms with Ministry of Corporate Affairs.

7

To take note of the Quarterly Compliance Certificates and Exemption Report for the quarter ended.

8

To consider and approve the Audited Annual Accounts of the Company for the financial year.

9

To take on records the Auditor’s Report on Annual Accounts of the Company for the financial year.

10

To consider re-appointment of Statutory Auditors

or 

To appoint Statutory Auditors of the Company in place of the existing Auditors.

11

To approve the draft Director’ Report of the Company for the financial year

or

To approve the draft Director’ Report and Secretarial Audit Report of the Company for the financial year

12

To take note on the Directors retiring by rotation

13

To take note of transactions with related parties, since last Board Meeting, perusal of Register of Contracts, etc. under Section 189 of the Companies Act, 2013, in which Directors are interested.

14

To consider and engage Statutory Auditors for rendering of other services.

15

To approve Cost Audit Report.

16

To regularize the appointment of additional director of the company, liable to retire by rotation.

17

To regularize the appointment of Additional Independent Director as director of the Company.

18

To take note of general disclosure of interest in terms of provisions of Section 184 of the Companies Act, 2013

19

To evaluate the Annual performance of Board as a Whole, Committee of the Board and their Self-evaluation

20

To approve the notice for calling of Annual General Meeting of the Company

21

Any other Agenda items with the permission of the Chair

Additional Information

Secretarial Standard -1 - Meeting of Board of Directors

1.3.7  The Agenda, setting out the business to be transacted at the Meeting, and Notes on Agenda shall be given to the Directors at least seven days before the date of the Meeting, unless the Articles prescribe a longer period

Agenda and Notes on Agenda shall be sent to all Directors by hand or by speed post or by registered post or by courier or by e-mail or by any other electronic means. These shall be sent to the postal address or e-mail address or any other electronic address registered by the Director with the company or in the absence of such details or any change thereto, to any of such addresses appearing in the Director Identification Number (DIN) registration of the Directors.

In case the company sends the Agenda and Notes on Agenda by speed post or by registered post or by courier, an additional two days shall be added for the service of Agenda and Notes on Agenda.

Where a Director specifies a particular means of delivery of Agenda and Notes on Agenda, these papers shall be sent to him by such means

Proof of sending Agenda and Notes on Agenda and their delivery shall be maintained by the company.

The Notice, Agenda and Notes on Agenda shall be sent to the Original Director also at the address registered with the company, even if these have been sent to the Alternate Director.

Attachments

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Agenda of Board Meeting - Second Quarter