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Chapter: Chapter - XII
Rule: The Companies (Meeting of Board and its Power) Rules, 2014
Approximate Time Saving: 1 day , 4 hours
Secretarial Standard -1 - Meeting of Board of Directors
1.3.7 The Agenda, setting out the business to be transacted at the Meeting, and Notes on Agenda shall be given to the Directors at least seven days before the date of the Meeting, unless the Articles prescribe a longer period
Agenda and Notes on Agenda shall be sent to all Directors by hand or by speed post or by registered post or by courier or by e-mail or by any other electronic means. These shall be sent to the postal address or e-mail address or any other electronic address registered by the Director with the company or in the absence of such details or any change thereto, to any of such addresses appearing in the Director Identification Number (DIN) registration of the Directors.
In case the company sends the Agenda and Notes on Agenda by speed post or by registered post or by courier, an additional two days shall be added for the service of Agenda and Notes on Agenda.
Where a Director specifies a particular means of delivery of Agenda and Notes on Agenda, these papers shall be sent to him by such means
Proof of sending Agenda and Notes on Agenda and their delivery shall be maintained by the company.
The Notice, Agenda and Notes on Agenda shall be sent to the Original Director also at the address registered with the company, even if these have been sent to the Alternate Director.